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We found a lack of documentation indicating that officers had signed the Statement of Eligibility to Possess Firearms form and the Use of Force Policy Review and Acknowledgement form on an annual basis. The General Orders requires that officers sign and date these forms on an annual basis to certify that they are eligible to possess a firearm and that they understand the Use of Force Policy. The Training Bureau did not have sufficient controls to ensure that these forms were signed by officers and retained within the bureau. Without annually signed and dated forms on file, the LEU cannot be certain that officers are eligible to possess a firearm and that they understand the Use of Force Policy.
According to the General Orders, officers must sign the Statement of Eligibility to Possess Firearms form and the Use of Force Policy Review and Acknowledgement form each year. Typically the LEU obtains these signed forms during in-service training. By signing a Statement of Eligibility to Possess Firearms form, an officer affirms that he or she
During our review of training records for the 50 officers in our sample, we found a lack of evidence that officers signed the required Statement of Eligibility to Possess Firearms and Use of Force Policy Review and Acknowledgement forms. Table 2 shows the number of instances in which either a signed Statement of Eligibility to Possess Firearms form or a signed Use of Force Policy Review and Acknowledgement form was not on file in the Training Bureau.
|Year||Statement of Eligibility to Possess Firearms form||Use of Force Policy Review and Acknowledgement form|
Source: OIG review of LEU training records.
Although we did not find signed forms for these officers, we reviewed additional records and determined that these officers had completed the in-service training when these forms would have been signed. The Training Bureau should have effective controls to ensure that these forms are signed and dated as required by the General Orders.
We recommend that the Chief of the LEU
The Director of the Management Division concurred with our recommendation. In his response, the Director stated that controls have been strengthened for obtaining officers’ signatures on the firearms eligibility and use of force forms and retaining these forms in the Training Bureau. A new form was developed and is provided to each officer during in-service training, and controls have been strengthened to ensure that these forms are “signed, collected, and scanned into a single repository” and reviewed annually for compliance. Management’s full response is included as appendix B.
In our opinion, the actions described by the Director of the Management Division address our recommendation. We plan to follow up on actions taken by the LEU to ensure that our recommendation is fully addressed.